Job Title

Inventory Control Specialist
General Statement of Duties
Manages an effective inventory system for the Equipment Operations Division of the Public Works Department; performs directly related work as required.



Distinguishing Features of the Class
The principal function of an employee in this class is to manage an effective inventory system for the Equipment Operations Division of the Public Works Department. The work is performed under the supervision and direction of the Deputy Public Works Director, but considerable leeway is granted for the exercise of independent judgement and initiative. The nature of the work performed requires an employee in this class to establish and maintain effective working relationships with all others contacted in the course of work. The principal duties of this class are performed in a general office and shop environment.



Examples of Essential Work (Illustrative Only)
Monitors, orders, and stores all parts and inventory for equipment maintenance, including monitoring the intake of parts to maintain all equipment used, from small machines to large vehicles, providing computer records of inventory, and verifying parts requests and job procedures;

• Maintains a computerized inventory system, including installing improved software systems for a more efficient and complete inventory and input system;

• Participates with Department representatives to determine purchase requirements, including coordinating bid specifications, soliciting bids, analyzing proposed bids, and recommending the award of bids;

• Reviews and processes requisitions for shop work projects, including analyzing cost, quality, and suitability of supplies, services, and equipment to ensure the quality of repairs;

• Establishes and maintains positive and equitable relationships with vendors and outside services, including staying in close contact with each bidder, evaluating vendor performance, and researching and reviewing bids to recommend bid assignment;

• Establishes and maintains good communication with shop mechanics;

• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

• Responds to questions and comments from the public in a courteous and timely manner;

• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

• Performs other directly related duties consistent with the role and function of the classification.

Required Knowledge, Skills, and Abilities
Substantial knowledge of light and heavy duty equipment parts and inventory;

• Substantial knowledge of parts, tools, equipment, and accessories used in the maintenance and repair of all facets of City owned equipment;

• Substantial knowledge of computerized inventory control systems and record keeping programs;

• Substantial knowledge of the bidding process;

• Substantial knowledge of the purchasing process;

• Some knowledge of materials associated with sewer collection and water distribution systems;

• Ability to maintain and repair vehicles and equipment;

• Ability to operate computerized inventory control systems and record keeping programs;

• Ability to establish and maintain effective relationships with co-workers, vendors, and other City employees;

• Ability to negotiate parts and services rendered by vendors;

• Ability to distinguish between superior and inferior parts and inventory;

• Ability to order appropriate and cost-effective parts and inventory;

• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

• Ability to understand and follow oral and/or written policies, procedures, and instructions;

• Ability to prepare and present accurate and reliable reports containing findings and recommendations;

• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.

Acceptable Experience and Training
Any combination of training and/or experience which is equivalent to:

  • High School Diploma or GED;

  • Considerable (four to six years) experience in heavy and light equipment parts inventory maintenance and ordering.

    • Required Special Qualifications
    Valid Class C California Driver's License.

    Essential Physical Abilities
    Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to enable the employee to communicate effectively;

    Sufficient vision or other powers of observation, with or without reasonable accommodation, to enable the employee to review a wide variety of materials in electronic or hard copy form;

    Sufficient manual dexterity, with or without reasonable accommodation, to enable the employee to operate a personal computer, telephone, and related equipment;

    Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to safely lift, move, or maneuver whatever may be necessary to successfully perform the duties of their position;

    Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to function within a general office or warehouse environment.

    Benefits for Inventory Control Specialist
    RETIREMENT - 2.7% at 55: The employee contribution is included in salary and paid by the employee. The City does not participate in Social Security except for the 1.45% required Medicare contribution; therefore, earnings from this job are not covered under Social Security. When you retire you may receive a pension based on earnings from this job. If you do, your pension may affect the amount of Social Security benefits you may receive. For more information go to www.socialsecurity.gov/form1945.
    MEDICAL: The City's workers’ compensation coverage is self-funded. Medical, dental, and vision coverage for employees and eligible dependents is provided through Teamsters. An agreed portion of the health insurance premium is paid by the City; the remainder is paid by the employee. If eligible, the City’s payment includes contributions to a Health Savings Account (HSA) for those employees electing medical and prescription coverage.
    VACATION: Vacation is accumulated at 1 day per month upon employment and increases with time in service. The maximum accrual is 30 days.
    EXECUTIVE LEAVE: N/A
    SICK LEAVE: Sick Leave is accrued at 1 day per month with no limit. Six days of Family Sick Leave are also allowed per fiscal year and are deducted from employee's accrued Sick Leave. An employee may be allowed Family Death Leave up to 3 days per incident. This is not accruable.
    HOLIDAYS: The City pays for 10 fixed holidays per year, in addition to 3 floating holidays.
    LIFE INSURANCE: The City pays the premium on a $5,000 life insurance policy for eligible employees, including eligible dependent coverage at $1,000 each.
    ADDITIONAL BENEFITS: Other benefits include optional participation in deferred compensation plans, City-paid membership in an Employee Assistance Program (EAP) for the employee and eligible dependents, free membership at the Adorni Recreation Center and discounted membership for spouse and dependent children, an educational reimbursement program, and optional participation in supplemental health coverages through AFLAC.
    NOTE: Although benefits have been reported as accurately as possible, there has been no warranty of complete benefit summary intended. All information provided is subject to the actual terms of the legal documents that control benefit programs.